Job Description

Job Title: Project CoordinatorJob Description

The primary objective of this role is to provide administrative support to the Project Management team, ensuring the accurate and timely flow of delivery paperwork, scheduling, and order maintenance.

Responsibilities

• Coordinate release work with Sales, Project Managers, and Operations personnel to execute delivery schedules.

• Master the fundamentals of sales order entry, part creation, purchase requisitions, and part maintenance.

• Enter sales orders into the system, print and email delivery tickets, bills of lading, product labels, and related paperwork.

• Create purchase orders and issue them to vendors promptly to avoid delays in contractual schedules.

• Execute daily production entry reports, handle raw material receiving and issuing, manage inventory, and conduct cycle counting.

• Create and submit customer invoices, reconcile external billings, and project financials to avoid over/under billing.

• Assist with contracting outside trucking brokers for product configuration and load/unload scheduling at plants and jobsites.

• Answer and return internal and external customer calls promptly, handling issues swiftly and professionally.

• Balance relationships with Sales, Operations, and other Project Managers to achieve accountability and desired outcomes.

Essential Skills

• Resourceful and proactive in seeking information.

• Demonstrated problem-solving skills and quick thinking.

• Sense of urgency and professionalism in customer service.

• Ability to self-manage priorities and follow up effectively.

• Pride in work product and strong work ethic.

• Self-starter with an interest in learning about company products and processes.

• Strong communication skills, both verbal and analytical/critical thinking.

Additional Skills & Qualifications

• Experience in manufacturing, engineering, mechanical, and/or electrical control is a plus.

• Associates degree or equivalent vocational training.

• Proficiency in MS Suite (Word, Excel, PowerPoint) and Microsoft SharePoint.

Work Environment

The role involves working closely with Sales, Project Managers, and Operations personnel. The position requires a professional demeanor and the ability to handle customer service issues with urgency. Proficiency in using office software and systems is essential.

Job Type & Location

This is a Permanent position based out of Kansas City, KS.

Pay and Benefits

The pay range for this position is $70000.00 - $80000.00/yr.

Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Short Term & Long Term Disability

Workplace Type

This is a fully onsite position in Kansas City,KS.

Application Deadline

This position is anticipated to close on Dec 25, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

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