Job Description

Controller – Job Description

Summary of Position

The Controller works closely with the ownership and management teams to ensure company-wide financial success. This is a hands-on role requiring strong communication skills and the ability to multitask effectively. The Controller oversees payroll, financial reporting, benefits administration, vendor management, contracts, compliance, and overall financial operations. This role ensures proper documentation, financial accuracy, and compliance with all federal and state requirements.

Objectives of the Role

• Provide leadership and guidance to support the organization’s vision and operational plan.

• Prepare comprehensive financial statements—monthly, quarterly, and annually—through accurate analysis, reconciliation, and reporting.

• Process and manage bi-monthly payroll for 300+ multi-state employees with accuracy and vendor coordination.

• Oversee annual open enrollment, including voluntary benefits, for 300+ employees.

• Manage all employee benefits for multi-state staff.

• Maintain PTO tracking and updates for 300+ employees.

• Manage and process 401(k) sponsorship, audits, loans, and repayment schedules.

• Ensure compliance with all federal and state taxation requirements, including income, withholding, unemployment, and business licensing.

• Maintain compliance with banking, CPA, and auditing partners.

• Reconcile, manage, and forecast multiple bank accounts monthly.

• Maintain relationships with legal counsel and support business strategies as needed.

• Manage cash flow, billing, contract documentation, and compliance for all external business partners.

• Oversee accounts payable operations, including weekly check runs, vendor contracts, and invoice retention.

• Manage company credit cards, receipts, and supporting documentation.

• Guide financial decisions by applying policies and awareness of current economic conditions.

• Support office environment needs and facilities management as necessary.

Responsibilities

• Maintain all formal records for Board of Directors review.

• Manage onboarding documentation (I-9, direct deposit, employee files).

• Oversee termination documentation, including final checks and file updates.

• Manually track and update PTO in ADP as approved.

• Reconcile company benefits, including voluntary programs, monthly.

• Coordinate quarterly reporting with external CPA and audit teams.

• Maintain and update accounting software and related systems, including reconciliations and schedules.

• Enforce internal safeguards for revenue, costs, and spending.

• Support financial benchmarks, forecasting, and reporting standards on bi-weekly, monthly, and annual cycles.

• Ensure consistent accounting policies aligned with national and local regulations.

• Develop and enforce internal controls to protect company assets and optimize workflows.

• Lead and support the accounting team to foster trust, efficiency, and productivity.

• Provide support to ownership as needed.

Required Skills & Qualifications

• 10+ years of professional accounting experience.

• Strong understanding of banking processes and financial data analysis.

• Knowledge of national and local tax regulations and compliance.

• Experience managing payroll with emphasis on process optimization.

• Demonstrated success in financial project management.

Preferred Skills & Qualifications

• Bachelor’s degree in business, accounting, or related field.

• 5+ years in a senior accounting or finance management role.

• CPA or CA certification.

Key Skills

• Communication

• Teamwork

• Adaptability

• Analytical thinking

• Organization

• Problem solving

• Relationship building

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