Job Description

Job Description and Duties

What will you do?

As the Contract and Procurement Analyst (Staff Services Manager I (Specialist), you are responsible for handling complex solicitation and procurements, which includes independently developing and preparing contract agreements and other solicitation documents, in collaboration with contract managers, office legal staff, and vendors. You must possess excellent writing and customer service skills, and have the ability to work independently to research and develop complex solicitation documents under tight deadlines. Specifically, you will:

• Independently research, develop, and prepare contracts such as consultant services, legal services, and interagency agreements.
• Evaluate and recommend appropriate procurement methods and adhere to reporting requirements.
• Independently process complex procurements of IT and Non-IT Goods/Services.

• Assist with conducting market research and develop Request for Offers (RFO), Requests for Proposals (RFP), and other solicitation documents.
• Develop, prepare, and finalize all Standard Agreements, Interagency Agreements, and Amendment documents, including the relevant exhibits, attachments, and terms and conditions.
• Collaborate with our Legal Office regarding applicable laws to ensure all contracts and agreements conform to State contracting laws, regulations, policies, and procedures.
• Communicate with vendors and contractors regarding solicitations.
• Maintain electronic procurement and contract files, ensuring completeness.
• Perform some backup administrative support duties as required.

You will find additional information about the job in the .

Working Conditions

• This position is eligible for participation in the office’s hybrid telework program. 
• Work at the alternate work location must be in California and conducted in a space that is ergonomically sound, private, distraction-free, and has safe working conditions to be eligible to telework.
• Work performed in the office is in an air-conditioned high-rise building with elevator access and both natural and artificial lighting.
• Work may require sitting for an extended period of time using a personal computer and the use of standard office equipment, such as phones, copiers or scanners.
• Work may require periodic non-standard work hours and work during weekends to meet workload needs and demands.

Visa Sponsorship

This position is not eligible for a visa sponsorship. Applicants must be authorized to work int he US without the need for a visa sponsorship by the start date of employment. The California State Auditor’s Office is not an E-Verify employer.

Special Requirements

Any applicant receiving a conditional job offer will be subject to a background check, fingerprinting and an inquiry to the California Department of Justice to disclose criminal records prior to appointment.

State Auditor's Office employees are excluded from collective bargaining. Additional hires may be made form this bulletin if positions become available.

Temporary Salary Reduction: Due to significant budget shortfalls, beginning September 1, 2025, the office will participate in the Personal Leave Program (PLP) which reduces employee salaries in exchange for accrued leave hours. The salary reduction amounts and leave accruals are based on the amounts that represented and other excluded employees receive.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Who are you?

• You have strong analytical skills with a demonstrated ability to quickly evaluate complex issues and identify multiple options for resolution.
• You have advanced knowledge and experience with FI$Cal.
• You possess strong organizational skills, time management skills and the ability to self-manage in an environment with multiple projects with moving deadlines.
• You have a willingness to learn and apply different contracting and procurement methods available to state government agencies.
• You have a general knowledge of California State contracting and procurement practices.

• You have experience working well under pressure and maintaining focus with frequent interruptions.
• You have the ability to develop strong working relationships and to interact with individuals at all levels in a professional manner.
• You have the ability to effectively communicate both orally and in writing.
• You have extensive knowledge of proper grammar, punctuation, spelling, capitalization, and sentence structure.
• You have advanced skills utilizing Microsoft Word, Outlook, and Excel.
• You possess excellent work habits including dependability, good attendance, and punctuality.

Why should you join us?

• You want to work in a professional environment with a team dedicated to making a difference for Californians and future generations.

• You are highly collaborative, detail and customer service oriented.

• You have a strong work ethic and thrive when working under pressure.

• You desire a monthly salary range of $7,172-$8,910 with a 5% pay differential as well as a longevity bonus.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

Submit a Statement of Qualifications (SOQ) responding to the two questions below using specific examples of your education, training and experience. Your SOQ will help us determine who to interview for the position. Please limit your response to two pages, 12-point Arial font. Please include the question and provide a narrative response. We will not consider applications that do not include responses to the questions or exceed the page limit.

We ask that you not use Artificial Intelligence assistance when composing your written response. Written responses are an attempt to assess and gain an understanding of your personal writing and communication skills and abilities.

1. Describe your experience managing the end-to-end procurement and contract process. In your response, include how you have developed solicitations, utilized FI$Cal to process purchase documents and ensured compliance with procurement and contract requirements.
2. Describe why you believe you would be the best candidate for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - See Statement of Qualifications section below for instructions.

Job Tags

Permanent employment, Full time, Contract work, Temporary work, For contractors, Work at office, Remote work, Weekend work,

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